Privacy policy
Privacy Policy
DOCS International B.V. (hereinafter referred to as “DOCS”) has created this privacy policy in order to demonstrate our firm commitment to privacy and summarizes our policies regarding the collection, use and transfer of personal data and the security measures taken to protect your data. You can visit most pages on our site without giving us any information about yourself. But sometimes we do need additional information about you in order to provide the information or services you are requesting and this privacy statement explains data collection and use in those situations. Please read the complete Privacy Policy.
Who we are
As an international staffing company we host a number of international recruitment websites where we give individuals/candidates the option of putting their personal information and CV in our searchable database which is a significant aid to quickly finding employment. We collect personal information and process this information for clients and suppliers as part of our Staffing Services.
An explanation follows below of what exactly happens with the personal information you provide. The privacy policy applies to all information that we collect about you, e.g. from an intake interview, from our DOCS (country) websites, or via other means of communication.
This privacy policy does not apply to websites belonging to other organisations or individuals that are hyperlinked from our own websites. In other countries, different legislation and regulations apply for the collection and use of your personal information.
How we collect and use your personal information
We collect your information in different ways. First, we collect the information that you yourself provide (for example, when you fill in information about yourself on an on-line form, send us your curriculum vitae, call/e-mail us or approach us via other channels). In general, we use the information you provide to find a suitable position for you, to introduce you to a client, to identify your personal preferences and link them to services that are relevant for you, or for DOCS’ own promotional activities.
We also use your information for purposes related to your interaction with us and to the recruitment services we provide to our clients (as described above). This also includes records of any contact we may have during our services and details of reference checks, education verification and other service-related activities we may carry out. With your consent, we (and, where applicable, our partners or other trusted third parties) use your information for marketing activities, market research, analysis and other related purposes. You decide what you will allow us to use your information for. The following are four examples of the use that might be made of your information:
• Communicating with you from time to time by e-mail and (if you provide us with the information in question via the website or by some other communication medium) by mobile phone (via SMS messages or, if your mobile telephone has this facility, via EMS or MMS messages, or similar technologies), or by post, providing you with information, special offers, newsletters that you have requested, and any other material that you might be interested in;
• Your information could be made available to trusted partners and third parties (clients) in order to find a suitable position for you or for the same purposes as described above. If these parties are established in a non-EU country where other or less stringent legislation or regulations apply for the protection of your privacy, we will inform you of this beforehand, so you will have the opportunity to permit or refuse the use of your information in this country;
• Market research. For example, we might ask you to participate in studies on current topics or certain themes being conducted internally or by trusted partners or third parties. Prior to your participation, we will always inform you of exactly how the information that you are to provide for the purpose of the study will be used;
• Facilitating the analysis of your information, either internally or by third parties acting on our behalf. The aim is not to identify you as a user, but to obtain statistical information enabling us to identify trends in the use of our sites and improve our sites.
DOCS respects the privacy rights and interests of its web site visitors and the following principles will be applied by DOCS when dealing with personal information data:
Data Privacy Principles
Data will be collected for the purposes specified above and used accordingly. The collection and processing of the data will be limited to these purposes and you are hereby informed in advance of the purposes and uses of such data.
Data will be adequate, relevant and not excessive relative to the purposes for which they are processed.
Data will be as accurate as possible and, where necessary, kept up to date.
Data will not be kept longer than is appropriate or necessary for the purposes for which it is being processed or local legal requirements.
Data will be collected, used and retained in accordance with the legal rights of the data subjects.
Appropriate technical and physical measures will be taken to prevent unauthorised access, accidental loss, destruction or damage to data and any unauthorised organisation, disclosure or processing.
We store the information you provide in a secure electronic database in order to provide you with the information and/or services you request. The information is stored for the lifetime of the database unless you request that it be removed.
Processing of Personal Information
DOCS’ website and the electronic database have security measures in place to protect the loss, misuse unauthorized access or disclosure, alteration or destruction of the information under our control.
By submitting your personal information you agree that DOCS may process it for the purposes and in accordance with the principles outlined herein.
DOCS processes personal information data fairly and lawfully for the purposes as outlined herein only.
Processing for these purposes includes obtaining, recording, holding, organising, transferring, adapting, amending, recovering, consulting, using, limiting, disclosure by transmission, dissemination or otherwise making available, aligning, blocking, destroying and erasing data. In the case of processing employment opportunities with DOCS processing of data may include, but is not limited, to:
candidate status
work history/job data
education
compensation and benefits
employer feedback
This list is not exhaustive and may be changed and/or added to from time to time.
Disclosure Within
To operate as a global business it may be necessary to process and transfer personal information data within DOCS businesses. This may involve transferring personal information data outside the European Economic Area (EEA) to the USA and elsewhere.
Processing and/or transfer of personal information data and release of such information within DOCS and/or to third parties outside the European Economic Area is subject to local law and, where required, will be subject to your consent, as well as ensuring adequate security measures.
Disclosure to Third Parties
DOCS may be obliged to disclose certain personal information data to third parties such as Government Authorities.
It may be necessary to disclose certain personal information data to a supplier or contractor organisation supplying services which require the use and/or creation of personal information data.
It may also be necessary to disclose personal information data so as to protect the legal interests and other rights of DOCS, subject to local legal requirements.
Use of cookies
Besides the information that we collect about you, as described above, we are also able to collect information using so-called cookies, just as many other websites do.
Cookies make it possible for us to collect the following information: login information; e-mail address; access code; the Internet Protocol (IP) address that was used to connect your computer to the Internet; the type and version of browser; the operating system and platform that you use to make a connection; the cookie number; the parts of the site that you visited or that you looked for; the Uniform Resource Locators (URLs) of the sites via which you visited our sites and via which page you left our sites, including the time and date, etc. Our cookies do not contain any other personally-identifying information.
Most browsers allow you to turn off cookies. If you want to know how to do this please look at the help menu on your browser. However, switching off cookies will restrict your use of our website.
Other websites
Please note that clicking on to links and banner advertisements may result in your transferral to another website, where data privacy practices may be different to that of DOCS International. Visitors should consult the other websites' privacy policies as we are not responsible for, and have no control over, information that is submitted to or collected by these third parties.
Internet-based transfers
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing this web site and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.
Persons under age 18
Persons under the age of 18 are not eligible to submit personal data through our website and DOCS does not knowingly collect any personal data from persons under the age of 18.
Your access to personal information data
You have the right to see personal information that DOCS holds about you (subject to certain legal limitations). If you would like to make a request for information and/or change the information, please contact Registrations@DOCS-int.com.
You also have the right to ask DOCS to stop using your information.
DOCS has the right to withhold access from certain parts of your record to protect the privacy rights of another person or to breach any confidentiality attached to this information.
DOCS also has the right to delete your registration profile when we believe it is incorrect, out of date or unlikely to be relevant to our future services.
Security
DOCS has in place security to protect manual and electronic processing of personal information data and prevent its misuse, subject to local legal requirements.
DOCS also ensures adequate security is observed by third parties and affiliates processing personal information data on behalf of DOCS, subject to local legal requirements.
Transfer
In the unlikely event that we sell or otherwise dispose of our business activities, whether in full or partially, we retain the right to transfer your information as part of our company's business assets.
The information provided by you may be accessed by DOCS’ staff anywhere in the world, but all are bound by this privacy policy.
Changes to our privacy policy
Our aim is to keep you up-to-date, by e-mail, of any policy changes that fundamentally affect the way in which your information is used. However, we also encourage users to protect their privacy themselves by regularly checking whether our company's privacy policy has changed and, if they wish to do so, by changing their preferences.
How to contact us
You can contact DOCS either by email to info@DOCS-int.com or at the following address:
DOCS International B.V.
Handelsweg 53
1181 ZA Amstelveen
The Netherlands
Please state the following in any correspondence:
• Your name, address and telephone number;
• The e-mail address you used to register (if applicable).
DOCS International B.V. has its statutory seat in Amsterdam and is registered with the Chamber of Commerce in Amsterdam under number 30161853.
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